COVID-19 Updates and Guidelines

Optimation is working hard at preventing the transmission of COVID-19. We are working from home when we can, maintaining 6ft of distance and wearing face coverings when we can’t and practicing frequent sanitation of common surfaces. We have continued to have no positive cases at this time.

Below is our current policy for all employees and visitors of Optimation.

Social Distancing:
• Stay 6ft or more from others when possible.
• Wear a face covering when you cannot maintain 6ft.

Sanitize:
• Wipe down frequently used surfaces and equipment after use.

Critical Infrastructure Employee Mitigation:
• Take your temperature twice daily to self-monitor.
• If you have symptoms including cough, fever, or headache – STAY HOME and CALL YOUR DOCTOR

Optimation COVID-19 Business Continuation Health and Safety Plan
Prevention of Transmission Procedures:
1. Employees, visitors, and vendors with symptoms consistent with COVID-19 (Flu like symptoms, Fever (greater than 99.1), Dry Cough, Chest Pain, loss of taste or smell) is not allowed on site. They shall go home immediately or stay home and contact their primary care physician or telemedicine application for further instructions. They shall communicate symptoms immediately to a Manager or Corporate Safety Engineer.

If an employee had symptoms but was not instructed by their doctor to be tested, they are a potential exposure unless confirmed by other medical tests (Flu, Strep throat, etc). They may follow CDC guidelines for essential workers returning to work or their doctor’s recommendations, whichever is stricter.

Any suspected case of COVID-19 shall be reported to the CSE immediately. This includes employees who have signs and symptoms and are staying away from work. Optimation’s contact trace program shall consist of notification to employees, clients, community members, and other undefined stakeholders who have had fifteen (15) minutes or more of contact with a potential case two (2) days prior to start of symptoms. Contact is defined by interaction with a suspected case within six (6) feet without a face covering. Notification will begin as soon as possible after suspected case is reported to CSE. Due to medical privacy laws, the suspected case’s identity will on a need to know basis in conjunction with the contact tracing list, human resources, immediate management, and Corporate HSE.

Employees defined as a contact and on the contact tracing list may continue to work at Optimation facilities. Employees will continue to self-monitor and follow all other social distancing and personal hygiene procedures. Contacts shall always also wear a face covering at Optimation facilities until a negative test result is disclosed. If the potential case has a positive test result, contacts will be asked to stay home and call their primary care doctor or contact the NYSDH for guidance.

2. Employees shall work 6 ft or more from each other for prolonged exposures. Employees shall wear a cloth face covering (bandana, scarf, balaclava, gator neck, etc) always at work and in public settings where 6ft of distance cannot be maintained. Do not shake hands or other physical interactions. Wash hands or apply issued hand sanitizer frequently throughout the day, specifically before and after eating/smoking/ bathroom trips/ going onto client sites. Avoid touching your face, nose, mouth, and eyes. Wash your hands for 30 seconds with hot water and soap or use issued alcohol-based hand sanitizers. Do not share phones, desks, offices or other work tools and equipment. When hand washing is impractical, sanitize using a disinfectant gel, liquid, or wipe.

Conference rooms shall not be used unless attendees can sit six feet or more from one another. EX: The large assembly room at the Lexington Ave facility. Tables and chairs with solid surfaces shall be sprayed with 10% bleach solution or alcohol-based sanitizer prior to and after meetings/events.

Personal areas that are not on a cleaning schedule shall be sanitized frequently with either 10% bleach solution or alcohol-based sanitizing wipes or sprays. This includes fitness areas at both Lexington and Rush, break areas, work benches, vehicle interiors, common tools and machines, and common equipment. Wet the area thoroughly and let sit for a minute prior to wiping residual cleaner. Recent studies by DHS laboratory suggests virus is killed better when letting disinfectant sit for a minute prior to wiping. Spray bottles have been dispersed at both Optimation facilities and at field locations where needed.

Personnel are advised to work from home when possible to reduce worker density at Optimation facilities and client sites. Supervisors shall use good judgment and discretion to stagger hours, disperse workers, and use remote conferencing tools when practical. Where impractical, Optimation employees shall follow all Optimation COVID-19 procedures to prevent disease spread at work.

3. All clients, vendors, and other visitors who enter any Optimation facility will be asked specific questions about their potential exposure to COVID-19 by the invitee or Optimation representative responsible for the visit. Answers are given verbally and not documented. Any “YES” answer will delay such visit until the question has been resolved. EXAMPLE: Visitor has been in contact with a potential COVID-19 case. Visitor must wait a period of 14 days prior to visiting our facility.

Visitors are required to use the infrared thermometer at each main entrance to screen their temperature prior to entry.

1. Have you been in contact with a positive or suspected case of COVID-19?

No- You are permitted to access Optimation facilities following all Optimation disease prevention procedures.
Yes – Access to Optimation facilities requires you to be symptom free for 14 days or: You have been tested as part of your company’s or personal health care medical surveillance program and received a negative result.

2. Do you have any signs or symptoms of COVID-19 (fever above 99.1 deg F, dry cough, headache, loss of taste or smell)?

No- You are permitted to access Optimation facilities following all Optimation disease prevention procedures.
Yes- Access is not permitted, and you should contact your doctor per CDC guidance.

3. Have you recently traveled from areas currently under a health advisory or travel ban?
No- You are permitted to access Optimation facilities following all Optimation disease prevention procedures.
Yes- Access to Optimation facilities requires you to be symptom free for 14 days or: You have been tested as part of your company’s or personal health care medical surveillance program and received a negative result.

Visitors to our buildings will be required to self-take their temperature prior to remaining in the building, and employees are requested to take their temperature, whether at home or at work, daily. The thermometers are infrared and require personnel to wash hands immediately after use. Anyone with a temperature over 99.1 degrees F should leave the building immediately and call their doctor. Visitors will be asked to comply with all Optimation COVID-19 procedural requirements while at our facilities. Due to limited supply and liability issues, Optimation will not give face coverings to non-employees unless planned for two (2) weeks ahead of time. Optimation will make available hand sanitizer and other non-COVID PPE to visitors needed while on site. Any visitor who fails to follow these guidelines will be asked to leave.